Secretary

Responsible for taking all notes during the MOTAG Technical Presentation Meeting, ensuring the attendance lists and mailing lists are kept up to date and that the TAPPI report schedules re maintained. He/She will work closely with the Chairman, Program Coordinator and Treasurer performing necessary typing, mailing, copying and other work associated with the development of the MOTAG-south programs.

Responsibilities

	Maintains up to date mailing lists
	Initiates attendance list
	Takes all meeting notes for distribution to attendees
	Makes mailings of advance meeting notices, copies of notes as necessary
	Maintains and updates website www.motag.org
	Reports attendance breakdown by numbers and percent by Industry Vendors Consultants

This office may or may not be reimbursed for time and expenses unless it is underwritten by Industry at rates mutually agreed on by the steering committee and the person fulfilling the job.

Detailed

Updated Mailing Lists

Mailing lists and Emailing lists of woodyard mill people, consultants, and vendors. The principle source of this mailing list is the meeting registration list developed at the previous meetings. In addition, "Industry Publications", magazines personal sections are routinely monitored for promotions, retirements, obits, career moves etc.. At the same time telephone calls are received quite regularly asking that their name or a friends name be added to the mailing list. As part of this policy Vendors names are automatically deleted from the mailing list after missing two (2) consecutive meetings. As for paper mills and woodyards, steps are taken to make sure every mill receives at least cone copy of the meeting invitation.

E-Mailing of Invitations Electronic Format

Emailing of electronic format of the agenda to the current list of MOTAG online subscribers. Update the web site to include the latest agenda as soon as it becomes available.

Reception

Assist in registration by making name-tags and receipts during reception. The secretary should check the bar for shortages. A sizeable clean up job remains after the reception.

Before the Meeting

Just prior to the start of the meeting a copy of the most current printed agenda for the meeting is placed at each attendees seat along with a copy of the TAPPI Anti-Trust agreement.
Detailed Continued

During the Meeting

As part of the meeting, each presentation is recorded. As the registration sheets are completed they are taken to the printer and copied so that the lists can be handed out same day.

After the Meeting

The secretary checks off and records the attendees registered at the meeting.
The secretary immediately starts to prepare the minutes of the general meeting and business meeting. The general meeting minutes are made available to the general attendees in audio format. Minutes of the business meeting are copied and mailed directly to the Steering Committee Members. General meeting minutes are supplied "by request" only.