Treasurer
Insures that all financial matters are properly and legally handled for the MOTAG-South organization.
Responsibilities
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Sets up a checking account for the use of MOTAG-South in handling their business requirements. |
| Maintains the official signature card file for the bank |
| Receives and deposits all meeting fees received from the Program Coordinator |
| Initiates checks for payment of organizational expense are authorized by
o Steering Committee
o Chairman
o Secretary
o Program Coordinator
o Scholarship Chairman |
| Checks may be signed by either who have proper signature cards on file with the bank and have been authorized to act for MOTAG South by the Steering Committee |
| Prepares a financial statement for each Business Meeting Covering |
| Bank balance |
| Expenses paid to date |
| Meeting receipts |
| Ending balance |
| Status of the Scholarship fund |
| Status of the Educational fund |
| Insures individual scholarship checks to approved collets through the office of the Director of Admissions for credit to the individuals account when authorized by the Steering Committee. |
This office serves without reimbursement except that the meeting fee is waived for each session.
Detailed
Welcoming Reception
Count and acknowledge the receipt of registration and scholarship funds at registration Wed evening. Issue badges and receipts to those who have registered.
MOTAG Meeting
Count and acknowledge receipt of late registrations and scholarship funds on Thurs.
Business Meeting
Review the financial reports (regular and scholarship accounts) with the Steering Committee.
Duties Between Meetings
* Count money and checks and deposit funds in a locally established bank
* Pay invoices submitted for the MOTAG-South Meeting just completed
* After about 3 months, balance the account and write a check to the scholarship fund. This check is comprised of scholarship donations deposited in the regular account and funds overage. The treasurer should try to maintain a minimum balance of $3,000 to $4,000 in the regular account when trying to determine who much funds overage to give to the Scholarship Fund.
* A financial statement is prepared showing receipts and disbursements.
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